Community days are such great opportunities for businesses to hang out with their customers, or even interact with the targeted community in the neighborhood. The success of such events is highly dependent on how well organized and planned the event is. In case the day is organized on a non-profit cause, its success comes to the satisfaction of everyone involved. Here are four factors to consider and concentrate on to ensure the success of a community day.
Have a steering team
Putting together a successful community day is a laborious task that is packed with responsibilities and activities. Setting a specific steering team or committee to handle the organization of the event increases the chances of success. Pooling together differently talented persons ensures that the committee can brainstorm together on how to go about different activities in preparation for the day. It also eases the burden of organizing the event by evenly distributing responsibilities.
Have a comprehensive budget
Community events are commonly organized on a charity basis. The success of the day is largely facilitated by a comprehensive budget that touches on virtually every perceived area. It is the responsibility of the steering committee to develop such a budget and set aside some funds for contingency purposes. All the funds required to facilitate the success of the day should be sourced before the event’s planning is finalized.
A community event cannot be successful without the proper participation and attendance of members of the public or the community being targeted. Sufficient publicity should be done across various platforms and strategies. Some of the effective ways of getting the message out there include using social media, sending out emails and text messages, using banners and handbills, or even organizing a roadshow.
Take note of the risks
Community events cannot go by successfully without incidences that threatened to disrupt the comfort of everyone involved. Some of the key risks that you should take note of include the safety of everyone attending. In this regard, there should be a well-organized security structure to maintain the safety of all attendants. In addition, as an added layer of security to eliminate risk, safety personnel should pay attention to areas like the quality of food served to members to avoid food poisoning. A full-fledged emergency medical team should also be on standby to attend to injured persons.
While the preparation and dedication involved in organizing a community day may seem prodigious, the benefits to the volunteers and the community are well worth it.